Monday, 24 May 2010

Pick Your SharePoint Team

Apologies for recycling an old blog topic, but Office Talk frequently get asked about who should be in the SharePoint Project Team. So especially with many people now considering SharePoint 2010 I feel it is a good time to revisit ‘what makes a successful SharePoint Project Team?’

As the World Cup countdown continues the 32 national managers have the task of whittling down their final squads to just 23 names. If you have already claimed your Free World Cup 2010 SharePoint Template you will be able to see who all these managers are. Each manager will have different ways of selecting their 23 but they will all make sure they have enough capable goalkeepers, fit defenders, midfield alternatives and forwards capable of scoring goals when they submit their final squads to FIFA. Their aim, like when putting together a SharePoint Project Team, is to try and get the best results possible given the resources they have.

A SharePoint Project is no different to picking your World Cup squad. Without the right players it can flop and you cannot even get past the first stage. But what are the 'right players' and where do you start selecting them?

The 'Well Built' SharePoint Project Team needs to include the following key players;

1. Project Owner - This must a member of the Senior Managers, or even the Managing Director, somebody who will push SharePoint out to all areas of the business

2. Project Manager - This person is in charge of the whole Project and they should have a good knowledge of the whole business. . I know it is tempting, but try to keep this away from the IT Manager. Choosing the IT Manager is like making a goalkeeper captain it never seems to work. Although, Dino Zoff was a famous exception to this rule.

3. Technical Leads - Now IT can get involved and it is also advisable to call on the expert advice of a SharePoint Consultant (I can recommend Office Talk in the UK). The SharePoint Consultant has done it before and knows the pitfalls. It is like adding some experience to your squad.

4. Project Team Members - These are key people from each part of the business where SharePoint will be used. These Project Members can also become Super Users after Go-Live so treat them well and get them some SharePoint training. It is important to make these Project Team Members fans of SharePoint as they will be the ones promoting it back to their area, or Department. The number of Project Team Members depends on how many Sites you think you will require although the best number is 6 to 10. These players need to know how the business works and yet also be keen on change.

So now the Project Team is in place and you are ready to kickoff your SharePoint with the first Project Team Meeting. The offer of a buffet lunch normally clears a few diaries and helps build morale ready for the campaign ahead.

Good luck to everybody who is considering a SharePoint project and good luck to all 32 countries competing in the World Cup (except the ones in England’s group or anyone England might face in the knock out stages).
If you haven’t got your World Cup SharePoint Template yet please Click Here

Come on England !!!

* Don't Miss Dan Holme's SharePoint 2010 Masterclass 29th June. Click Here for details.

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